Call to Order:
President Jack Miller called the meeting to order at 8:30 a.m.
Present: Ashby, Blair, Bostock, DeFoor, Elkin, Foehner, Gaines, Lankford, Miller, Rayne, Rich, St.John, Turbeville and Zoch.
Absent: None
Sergeant at Arms: B. D. Bashaw
Determination of Quorum:
Secretary Gaines advised there was a quorum present.
Prayer: Bill Elkin Pledge of Allegiance: Nelson Foehner
Recognition of Guests / Approval of Attendance:
No guest.
Minutes of Previous Meeting:
Ø Motion by Turbeville, 2nd by Blair to approve the minutes. Voice Vote. Motion Carried.
Treasurer's Report:
Ø Motion by Foehner, 2nd by Lankford to approve the Treasurer's Report as printed. Voice Vote. Motion Carried.
President's Comments - Jack Miller:
Ø Bi-Laws mandate the Nomination Committee and Election Committee Chairmen be appointed each May.
Ø W.G. Eickenhorst will chair the Nominating Committee.
Ø Ed Campbell will chair the Election Committee.
Ø Miller thanked the Board Members who have agreed to run for re-election and invited anyone interested in holding a Board position to contact Eickenhorst or a Committee member.
Ø HPOU President Gary Blankinship had been invited to attend our May general membership meeting. He was unable to attend today because of the Rodney Johnson trial but will be here in June.
Steve Rayne:
Ø In an attempt to improve attendance at the reunions, Rayne suggested sending out fliers to those retirees in the reunion area. Fliers for the June 28th Crockett Reunion could be sent the beginning of June to those officers living in East Texas.
Ø The cost of the mail out would not exceed $200-$250.
Ø If the mail out improved attendance at the reunion, we could notify the retirees in the area before each reunion.
· Motion by Rayne, 2nd by Foehner to approve the cost of sending flyers to approximately 320 HPROA Members before the Crockett Reunion. Called Vote. Motion Carried.
Yes: Ashby, Blair, Bostock, DeFoor, Elkin, Foehner, Gaines, Lankford, Rayne, Rich, St.John, Turbeville, Zoch.
No: None
Executive Director - Bill Elkin:
Ø Presented a partial inventory list of HPROA Capital Assets.
Ø Some Retirees did not realize the Cola increase on their pension checks because of the off setting increase in Health Insurance.
Ø Several DROP Officers had their City Life Insurance cancelled for some reason. DROP Officers might check to see if the Life Insurance premium is being deducted.
Ø Working on a new design for a flat wallet badge for retired officers.
Entertainment Chairman D.A. Miller:
Ø Thanked Board for approving the Crockett Reunion flier mail out.
Ø Due to publication schedules, the Retired Badge often arrives after an event has occurred.
Ø The Conroe KOA has increased the rental price from $1,100 to $3,000 in 2009.
Ø Captain Mary Lentschke approved the use of the Police Academy for the last Saturday in February 2009 for our reunion.
· Approximate cost of $1,333 to rent tables, chairs, linens, setup, take down and clean up.
· Luncheon would be catered as always.
Ø Discussion regarding other locations for the February 2009 reunion.
Ø Discussion regarding scaling back on the number of annual reunions.
Ø Miller suggested tabling the discussion for now and readdress in July after more research.
New Business:
Ø Zoch suggested expansion of the Family Assistance Committee in order to assist at funeral services and presentation of the HPROA plaque.
Ø A trained HPROA Volunteer in the Hill Country and East Texas would attend Members funerals and present the plaques.
Ø Proposal is aimed at assisting the FAC and to involve the local members in supporting the families before, during and after the funeral services.
Ø Miller appointed Foehner, Turbeville, Zoch and Lankford to contact retirees who would be willing and capable of acting as FAC representatives.
Ø St. John suggested HPROA Members stand and face the family during the presentation of the Plaque as a show of respect and support.
Ø Miller asked Turbeville to contact the HPD Family Assistance Office regarding correct funeral protocol.
Motion by Turbeville, 2nd by Zoch to adjourn the meeting at 9:15 a.m.
Sue Gaines
Board Secretary
